solbox solution

Accounts Payable Automation

Are you processing over 500 invoices per month? Do you have a large number of warehouses and suppliers? Chances are, you are spending a significant amount of time and money manually processing invoices.

Traditionally, processing paper-based invoices requires employees to match them against a purchase order number, ensure everything is accurate and in order, before running around the office to find the appropriate person to approve the payment. Not only does this waste time, but it can also lead to errors, lost invoices, late or double payments and customer service delays.

SolBox can remove all the heavy lifting associated with accounts payable. Not only can it capture and extract information from almost any document, but it can also intelligently determine how to process the information and automatically implement the workflow required.

Accounts Payable Automation Features


Key BenefIts

  • Capture and extract important information from a variety of sources automatically, reducing manual data entry by 50-90%
  • Automate workflows to optimise your back office processes
  • Prevent human errors by removing paper-based manual processes
  • Connect your disparate software platforms to minimise data entry and duplication

The Process


Take the manual processes out of accounts payable with SolBox’s automation technology


So, how does it work?


Data capture & extraction from paper documents

Our bespoke software solutions can then capture and extract information from a variety of sources, including paper documents, emails, PDFs and more, reducing the amount of manual account processing required - saving both time and money.

Intelligent extraction, powered by machine learning, removes the need to manually process documents and extracts key information such as invoice number, date, supplier and amount. This ensures all documentation is captured in a consistent digital format, no matter the source of input, and eliminates the need for employees to manually enter in the information.


Optimise accounts payable with automated workflows

Optimise your accounts payable workflows with SolBox. Users are immediately notified when a new invoice comes in and, once verified, SolBox’s workflow automation will push the document through the approval process, automatically matching the invoice against key data, such as PO numbers.

Even better, the system will provide full visibility, in real-time, of your accounts payable. Not only will you know exactly where each invoice is in its process, but you will also receive a deeper insight into cash flow and business spending patterns, helping you to develop strategies for improvement, provide accurate information for audit trails and mitigate duplication and errors in accounts payable.


ERP Integration

SolBox provides multiple API connectors enabling companies to connect their different software platforms together to minimise data entry points and improve efficiencies. Whether you need to connect the platform with accounting software such as Xero, or a bespoke software solution, SolBox ensures you can eliminate the duplication of work so you can spend more time on the business.

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Get a live demo! 

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Free 30 minute Strategy Session

If you’re unsure what is holding your business back from reaching its true potential, book a free 30 minute strategy session with a SolBox Solution Expert.

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